OPS has been conducting staff training for NE File Cabinet  for the Warren Township Small Claims Court in Indianapolis, Indiana.    This project is the result of  Warren Township Trustee Jeff Bennett’s vision to finally digitize and automate a previously 100% paper based court processes.

Through NE File Cabinet, the Warren Township staff is now able to import, scan, file, search and process information electronically without cumbersome paper files.  NE File Cabinet’s “scan & capture” application supports high-volume and complex scanning requirements, enabling the scanning and indexing of paper documents.   The web application provides document-level security to restrict access to sensitive information.   A redaction application removes sensitive information from documents, allowing redacted copies to be available to the public, when appropriate.  NE File Cabinet provides instant access to information through a web-based portal.  Because it is web based, the program provides disaster recovery of all data.

OPS looks forward to working with the Warren Township Small Claims Court  to meet their data management needs.

The the OPS team in Kentucky recently created electronic 2009 W2 forms for government employees in Kentucky that can be to be viewed online through NE File Cabinet application.  The team is proud to report that the Governor’s Kentucky Personnel Cabinet was impressed with how easy it is for employees to access their W2 forms.  We hope that the easy access will make it easy for employees to file their taxes on time!

Congratulations to Warren Township Trustee Jeff Bennett on an exciting development in small claims court record keeping!  By building upon the NE FrameWork, Open Portal Solutions has created a custom solution to meet Warren Township’s small claims court document management needs.  Our web-based NE File Cabinet will digitally and securely store and protect court files and eliminate decades of paper based court files.  Handwritten ledger books have been indexed and scanned and will be imported into the solution as well. The court staff will have instant access to court documents and save time and money when processing court cases. The township will efficiently store approximately 8,000 court files annually.

Director of Business Development Kevin Sifferelen and I are looking forward to a great conference here in Indiana!  Click on the conference logo (above) to learn more…

In each issue of Making Waves, we plan to provide you with an abundance of interesting information – some of it will help solve your business problems, and some of it will just be fun to read!  You’ll find product spotlights, success stories, customer testimonials and OPS staff information that will not only help you with your business, but also provide you with the opportunity to get to know our company on a more personal level. 

Making Waves ~ Autumn 2009 Issue

Great News. IDEM just won the ECOS 2009 Innovation Award for their Virtual File Cabinet.  The VFC is their custom solution built upon the  NE File Cabinet by OPS.  It’s a robust, easy-to-use product that makes easy work of document/content management, workflow and electronic forms. We’re happy for IDEM and I’m especially proud of our OPS development team for developing such a great product!

When looking to create a department-wide system to efficiently capture millions of documents annually in a variety of formats including numerous paper and electronic file conditions, the Indiana Department of Environmental Management (IDEM) turned to the NE File Cabinet by OPS.

By building upon the NE FrameWork, OPS created a custom solution – IDEM calls it their “Virtual File Cabinet” – to meet all of IDEM’s document management needs.

According to Scott Nally, IDEM’s Assistant Commissioner, Office of External Affairs: “Open Portal Solutions not only offered us a practical solution, but continually provides maintenance and software solutions as our needs change.  OPS offers smart solutions to all of our needs at IDEM.” 

IDEM has released a great how-to tutorial for their Virtual File Cabinet.  Enjoy!

IDEM Virtual File Cabinet

Matt at Quijibo design is tutoring me right now!  Future posts will educate our readers about our information management solutions.  NE File Cabinet is a great example of one of the solutions we’ll be spotlighting.  It solves the problem of too much data and not enough resources, time and money.